Using Outlook Desktop Client

• Start the Outlook application, and open the Calendar view by clicking the calendar icon in the lower-left corner of the screen.

• When creating a meeting, click the Location button to display a list of rooms that may be scheduled on campus.

• Double-click on a room to add it, and then click OK.

• Use the Scheduling Assistant to view free/busy information for your meeting attendees and selected room(s). Note: You may add multiple rooms to a meeting to compare scheduling availability against meeting attendees. Be sure to remove extra rooms from the meeting before sending the invitation.

• When you send your meeting invitation, most rooms will automatically send a meeting acceptance if the room is available. Some rooms reservations may require an approval before the booking is accepted.

• If you cancel a meeting, be sure to cancel the meeting in Outlook, which will automatically cancel the room reservation, and make the room available for others to schedule.

Using Outlook Online Web Client

• Open a web browser and go to Outlook Online calendar (https://outlook.office.com/calendar/)

• When creating a meeting, click in the field labeled Search for a room or location, and begin typing the name of the room(s) you wish to include. Select each room to add it to the rooms list for the meeting.

• Use the Scheduling Assistant to view free/busy information for your meeting attendees and selected room(s). Note: You may add multiple rooms to a meeting to compare scheduling availability against meeting attendees. Be sure to remove extra rooms from the meeting before sending the invitation.

• When you send your meeting invitation, most rooms will automatically send a meeting acceptance if the room is available. Some rooms reservations may require an approval before the booking is accepted.

• If you cancel a meeting, be sure to cancel the meeting in Outlook, which will automatically cancel the room reservation, and make the room available for others to schedule.